About
This Privacy Policy governs the manner in which Exten-Chill, LLC collects, uses, maintains, and discloses information collected from users (each, a “User”) of the https://www.extenchill.com website (“Site”). This privacy policy applies to the Site and all products and services offered by Exten-Chill, LLC.
What we collect and store
Product Purchases
When purchasing a product from us we will ask Users to provide information including their name, billing address, email address, credit card/payment details, and account username. This information will be used to:
- Send information about a User’s account and order
- Process payments and prevent fraud
- Respond to User requests, including support inquiries and refunds
- Set up User accounts in our store
- Comply with any legal obligations we have, such as calculating taxes
- Send product update messages
- Improve our offerings
When making a purchase we will store a User’s name, and billing address, which will be used to populate the checkout for future orders.
We generally store information about users for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. For example, we will store order information for as long as a subscription account remains active with us. Inactive accounts are stored for 10 years for tax and accounting purposes. This includes the User name, email address, and billing address.
Contact Forms
A User’s name and email address are recorded when contacting us.
Report Downloads
A User’s email address is added to a marketing email list when requesting a free download and/or content. The email address provided will receive the download and/or content from Exten-Chill, LLC as users give consent in exchange for the information.
Comments
A User’s name and email address are recorded on this site when leaving a comment.
Analytics & Tracking
We use Google Analytics for website visitor analytics. We do not log any Personal Data of site visitors; IP addresses are anonymized, “Do Not Track” headers and global opt-out cookies are honored, and custom data tracking is disabled.
We use other analytics and site tracking platforms to personalize experiences for any User who has purchased a product from us or who has willingly subscribed to an email list. The following information is stored in our database when a purchase of one of our products is made or a User subscribes to an email list:
- Name
- Email Address
- Location
- Visitor history
- Interest tags
Cookies
Our Site may use “cookies” to enhance User experience. A User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their web browser to refuse cookies or to alert users when cookies are being sent. If this is done then note that some parts of the Site may not function properly.
Who in our company has access to stored data
Members of our team have access to the information users provide us. For example, Administrators and Managers can access:
- Order information like what was purchased, when it was purchased, and;
- Customer information like name, email address, and billing information.
Administrators, Managers, and Support Representatives can access:
- Contact information (name and email address) from submitted contact forms.
Our team members have access to this information to provide user support.
What we share with others
We share information with third parties who help us provide our service, including, but not limited to:
- PayPal & WooCommerce: We accept payments through PayPal and WooCommerce. When processing payments, some user data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information. Please see the PayPal & WooCommerce Privacy Policy for more details.
- MailChimp: The newsletter opt-in option on the contact form transmits the User’s email address to MailChimp. No emails are sent from this platform but are instead passed to ActiveCampaign (see above). Please see MailChimp Privacy Policy for more details.
- Zapier: Passing of email addresses from LearnDash to MailChimp is performed by Zapier. Please see Zapier Privacy Policy for more details.
- Akismet: This site uses Akismet (by Automattic) to prevent comment spam on blog posts. Please see the Automattic Privacy Notice for more details.
- LearnDash: This site is where our courses are hosted. Please see the LearnDash Privacy Policy for more details.
Personal identification information
We may collect personal identification information from users in a variety of ways, including, but not limited to, when users visit our site, send us a message from a contact form, place an order, subscribe to the newsletter, and in connection with other activities, services, features or resources we make available on our Site.
Users may be asked for, as appropriate, name, email address, mailing address, credit card information. Users may, however, visit our Site anonymously. We will collect personal identification information from users only if they voluntarily submit such information to us.
Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities. Users can request the deletion of this information by us at info@extenchill.com.
Non-personal identification information
We may collect non-personal identification information about users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer, and technical information about users means of connection to our Sites, such as the operating system and the Internet service providers utilized and other similar information.
How we use collected information
Exten-Chill, LLC may collect and use user personal information for the following purposes:
- To improve customer service
The information provided helps us respond to customer service requests and support needs more efficiently. - To personalize user experience
We may use information in the aggregate to understand how our users as a group use the services and resources provided on our Site. - To improve our Site
We may use the feedback provided to improve our products and services. - To process payments
We may use the information users provide about themselves when placing an order only to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service. - To run a promotion, contest, survey, or other Site feature
To send users information they agreed to receive about topics we think will be of interest to them. - To send periodic emails
We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests. If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
How we protect information
We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of personal information, username, password, transaction information, and data stored on our Site.
Sensitive and private data exchange between the Site and its users happens over an SSL secured communication channel and is encrypted and protected with digital signatures.
What rights users have over their data
If a User has left comments on this site then the User can request to receive an exported file of the personal data that this site holds, including any data provided by the User. Users can request that this data be erased. This does not include any data we are obliged to keep for administrative, legal, or security purposes. The same rights are available for any data associated with commercial transactions made with our company.
Sharing of personal information
We do not sell, trade, or rent a User’s personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers for the purposes outlined above. We may use third-party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share information with these third parties for those limited purposes provided that users have given us permission.
Third-party websites
Users may find advertising or other content on our Site that links to the sites and services of our partners, suppliers, advertisers, sponsors, licensors, and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites that have a link to our Site, is subject to that website’s own terms and policies.
Affiliate Links
Some blog posts and web pages within this site contain affiliate links.
An affiliate link is used as a mechanism for revenue generation. This revenue is generated by users who click on ads or hyperlinks within this website and then subsequently make a purchase on a third-party website.
While the link usage does not increase a visitor’s purchase price, usage of the link may result in a commission that is credited to this site.
We have chosen to recommend products and services that we personally use or have thoroughly researched.
The opinions expressed here are not necessarily the opinions of nor reflect the views of any merchants we are affiliated with or represent via affiliate links.
Changes to this privacy policy
Exten-Chill, LLC has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.
Acceptance of these terms
By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.
Contacting us
If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:
Exten-Chill, LLC
Myrtle Beach, SC 29577
843.997.2113
info[at]extenchill.com
This document was last updated on June 8, 2022.